Get an overview of the bid processHost Committee InformationA.A. Entity Supporting the BidArea, Intergroup, OtherBid Prepared By:Your Name First Last Your PhoneYour Email Your LocationCity, State or ProvinceHave you attended a previous workshop Yes NoWhich year (s)Please list any previous experience you may have in hosting or working on a convention/conferenceDo you have support from your local A.A. Community? (please describe)Host Committee StructureHost ChairpersonNameCo-ChairNameRegistration Committee ChairNameTreasurerNameHospitality Committee ChairNameEvent Technology Committee ChairNameOther Committee ChairsNameBid InformationThe Workshop may be scheduled for a weekend between September and Thanksgiving. Already announced dates by other major National AA Events should be considered as Blackout dates. These can be found on the AA.org event calendar or from the NAATW Committee.Proposed Bid Weekend (s)From MM slash DD slash YYYY ToTo MM slash DD slash YYYY List any additional weekend optionsList any additional weekend optionsProposed Location for the WorkshopHotel or other facility:Proposed Location Address: Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country AfghanistanAlbaniaAlgeriaAmerican SamoaAndorraAngolaAnguillaAntarcticaAntigua and BarbudaArgentinaArmeniaArubaAustraliaAustriaAzerbaijanBahamasBahrainBangladeshBarbadosBelarusBelgiumBelizeBeninBermudaBhutanBoliviaBonaire, Sint Eustatius and SabaBosnia and HerzegovinaBotswanaBouvet IslandBrazilBritish Indian Ocean TerritoryBrunei DarussalamBulgariaBurkina FasoBurundiCabo VerdeCambodiaCameroonCanadaCayman IslandsCentral African RepublicChadChileChinaChristmas IslandCocos IslandsColombiaComorosCongoCongo, Democratic Republic of theCook IslandsCosta RicaCroatiaCubaCuraçaoCyprusCzechiaCôte d'IvoireDenmarkDjiboutiDominicaDominican RepublicEcuadorEgyptEl SalvadorEquatorial GuineaEritreaEstoniaEswatiniEthiopiaFalkland IslandsFaroe IslandsFijiFinlandFranceFrench GuianaFrench PolynesiaFrench Southern TerritoriesGabonGambiaGeorgiaGermanyGhanaGibraltarGreeceGreenlandGrenadaGuadeloupeGuamGuatemalaGuernseyGuineaGuinea-BissauGuyanaHaitiHeard Island and McDonald IslandsHoly SeeHondurasHong KongHungaryIcelandIndiaIndonesiaIranIraqIrelandIsle of ManIsraelItalyJamaicaJapanJerseyJordanKazakhstanKenyaKiribatiKorea, Democratic People's Republic ofKorea, Republic ofKuwaitKyrgyzstanLao People's Democratic RepublicLatviaLebanonLesothoLiberiaLibyaLiechtensteinLithuaniaLuxembourgMacaoMadagascarMalawiMalaysiaMaldivesMaliMaltaMarshall IslandsMartiniqueMauritaniaMauritiusMayotteMexicoMicronesiaMoldovaMonacoMongoliaMontenegroMontserratMoroccoMozambiqueMyanmarNamibiaNauruNepalNetherlandsNew CaledoniaNew ZealandNicaraguaNigerNigeriaNiueNorfolk IslandNorth MacedoniaNorthern Mariana IslandsNorwayOmanPakistanPalauPalestine, State ofPanamaPapua New GuineaParaguayPeruPhilippinesPitcairnPolandPortugalPuerto RicoQatarRomaniaRussian FederationRwandaRéunionSaint BarthélemySaint Helena, Ascension and Tristan da CunhaSaint Kitts and NevisSaint LuciaSaint MartinSaint Pierre and MiquelonSaint Vincent and the GrenadinesSamoaSan MarinoSao Tome and PrincipeSaudi ArabiaSenegalSerbiaSeychellesSierra LeoneSingaporeSint MaartenSlovakiaSloveniaSolomon IslandsSomaliaSouth AfricaSouth Georgia and the South Sandwich IslandsSouth SudanSpainSri LankaSudanSurinameSvalbard and Jan MayenSwedenSwitzerlandSyria Arab RepublicTaiwanTajikistanTanzania, the United Republic ofThailandTimor-LesteTogoTokelauTongaTrinidad and TobagoTunisiaTurkmenistanTurks and Caicos IslandsTuvaluTürkiyeUS Minor Outlying IslandsUgandaUkraineUnited Arab EmiratesUnited KingdomUnited StatesUruguayUzbekistanVanuatuVenezuelaViet NamVirgin Islands, BritishVirgin Islands, U.S.Wallis and FutunaWestern SaharaYemenZambiaZimbabweÅland Islands Room Price per Night$Tax Rate %Tax Rate %Special Rates at hotel are in effect from (dates)Usually hotels will honor their discount rate a couple of days before and after the event.Distance from Major AirportIs there a complimentary hotel bus / shuttle/ van service available to and from airport? Yes NoHow often does the shuttle run?Price of ShuttleApproximate $ amt. to/from the airportPrice of TaxiApproximate $ amt. to/from the airportFacility RequirementsThere is a need for one large room (SEAT 150) for Workshop meetings and at least 2 to 3 breakout rooms (SEAT 50-75) for workshops and meetings. An additional suite or hotel area should be available for hospitality.Seating Capacity of large meeting roomSeating Capacity of breakout room 1Seating Capacity of breakout room 2Seating Capacity of breakout room 3Hospitality Suite or Room descriptionCan we make our own coffee in the hospitality room? Yes NoCost of hotel coffee?This is needed if we can’t make our own coffee.Meeting Room PricesMeeting room price may be based on Room occupancy. We generally have around 150 room nights.Option 1Price of Meeting RoomsBased on room occupancy of # of rooms per night Add RemoveOption 2Price of Meeting RoomsBased on room occupancy of # of rooms per night Add RemoveEvent Technology RequirementsNAATW traditionally records audio and screensharing during its events. Those needs are continuously evolving, and may include needs associated with hybrid events. At a minimum Microphones, speakers, projectors, and screens are needed in the meeting spaces, the steering committee will work with the host committee to plan for necessary event technologies. It is important to understand what the hotel can offer and fees associated with technology needs for the event.Price and Source of A/V equipmentWiFi Availability?Describe availability in Meeting rooms and Guest rooms.Proposed BudgetSeed moneyIncomeRegistration (#____ @ $_______)IncomeHotel ChargesExpenseBank ChargesExpenseBadgesExpenseHospitality Room Items (food, soda, water, plates etc.)ExpenseHospitality Room Coffee (coffee, creamer, sugar, cups)ExpenseProgram PrintingExpenseOffice SuppliesExpenseReturn of Seed MoneyExpense
